Privacy Policy

Last updated: 10 July 2026

Proof Casebook respects your privacy and is committed to handling personal information responsibly.

This Privacy Policy explains what information we collect, how we use it, the legal grounds on which we rely and the rights available to you.

1. Who is responsible for your information?

The data controller responsible for this website is:

Website: ProofCasebook.com
Operator: [Your full legal or registered business name]
Email: [contact@proofcasebook.com]
Business correspondence address: [Insert business or service address where appropriate]

In this policy, “Proof Casebook”, “we”, “our” and “us” refer to the operator of ProofCasebook.com.

2. Information we may collect

Depending on how you use the website, we may collect:

Information you provide

This may include:

Your name and email address.
Information submitted through a contact form.
Comments posted on articles, where comments are enabled.
Correction requests, complaints or legal correspondence.
Information supplied when subscribing to a newsletter.
Documents or evidence submitted with a story tip.
Records of your communications with us.

Information collected automatically

This may include:

Internet Protocol address.
Browser and device type.
Operating system.
Pages visited.
Referral source.
Approximate location derived from an IP address.
Date, time and duration of visits.
Security, error and access logs.
Cookie and consent preferences.

Editorial and journalistic information

For journalistic and public-interest reporting, we may collect information from:

Public court proceedings and court documents.
Government and regulatory publications.
Police or law-enforcement statements.
Company registers and other lawful public records.
Publicly available social-media content.
Interviews, witnesses and responsible sources.
Reputable publications and news organisations.
Documents supplied to us lawfully.

Some reporting may concern alleged or proven criminal conduct, political opinions, religious beliefs or other sensitive matters.

We assess the relevance, accuracy, proportionality, public interest, legal restrictions and potential harm before publishing such information.

Where legally justified, particular processing carried out for journalistic purposes may be subject to the journalistic provisions of applicable data-protection law. These provisions are conditional and are not treated as a blanket exemption.

3. Why we use personal information

We may use personal information to:

Operate, secure and maintain the website.
Respond to messages and enquiries.
Investigate correction requests or complaints.
Send newsletters where consent has been given.
Understand how visitors use the website.
Prevent spam, fraud and malicious activity.
Produce, verify, publish and update journalistic content.
Establish, exercise or defend legal claims.
Comply with legal, regulatory or court requirements.
Manage affiliate, advertising or commercial relationships.
Protect the rights and safety of our users, sources and organisation.

4. Our lawful bases

Depending on the circumstances, we may rely on:

Consent

We may rely on consent when you:

Subscribe to marketing emails.
Accept optional cookies.
Voluntarily provide information for a specific stated purpose.

You may withdraw consent at any time. Withdrawal does not affect processing that took place before consent was withdrawn.

Legitimate interests

We may process information where reasonably necessary for interests such as:

Operating and securing the website.
Responding to enquiries.
Preventing fraud or misuse.
Understanding website performance.
Protecting our legal rights.
Producing responsible journalism and informing the public.

We consider the likely impact on individuals before relying on legitimate interests.

Legal obligation

We may process information when necessary to comply with a legal duty, court order or regulatory requirement.

Contractual necessity

When you enter into an agreement with us, we may process information necessary to perform that agreement or take requested steps before entering into it.

Public-interest journalism

Where applicable, we may process information for journalistic purposes with a view to publication and where we reasonably believe publication is in the public interest.

Any reliance on journalistic provisions will be assessed in relation to the particular processing involved.

5. Cookies and analytics

Proof Casebook may use cookies and similar technologies to:

Keep the website functioning.
Protect the website from abuse.
Remember visitor preferences.
Measure website traffic and performance.
Display embedded or third-party content.
Support advertising and affiliate tracking.

Optional cookies will be controlled through our cookie-consent system where required.

More information is available in our Cookie Policy.

6. Comments

Where comments are enabled, information entered in the comment form may be collected together with technical information used for spam prevention and security.

Comments may be visible publicly. Do not post information that you do not want others to see.

We may remove comments that contain threats, unlawful material, personal attacks, unverified accusations, spam or private personal information.

7. Newsletter communications

We will send marketing or newsletter emails only where we have an appropriate legal basis.

Every marketing email will provide a method of unsubscribing.

We may retain a limited record of an unsubscribe request so that we can respect your preference.

8. Who we may share information with

We may share information where necessary with:

Website-hosting and security providers.
Email and newsletter providers.
Analytics and website-performance services.
Spam-detection services.
Professional advisers, including solicitors and accountants.
Advertising or affiliate platforms.
Government bodies, regulators, courts or law-enforcement authorities where legally required.
A purchaser or successor if the website or business is sold or reorganised.

Service providers are permitted to use information only as necessary to provide their services or meet applicable legal obligations.

We do not sell ordinary contact-form or newsletter subscriber information to data brokers.

9. International transfers

Some service providers may process information outside the United Kingdom.

Where required, we will use an appropriate safeguard or other lawful transfer mechanism designed to protect personal information.

10. How long we retain information

We retain personal information only for as long as reasonably necessary.

As a general guide:

General enquiries may be retained for up to 24 months.
Data-protection complaints and legal correspondence may be kept for up to six years or longer where a dispute remains active.
Newsletter information is retained until you unsubscribe or the service is discontinued.
Security logs may be retained for up to 12 months unless needed for an investigation.
Comments may remain while the relevant article is published.
Journalistic research and published archives may be retained where continuing retention serves a legitimate journalistic, legal, historical or public-interest purpose.

Retention periods may be extended where necessary to comply with legal obligations, protect sources, resolve disputes or defend legal claims.

11. Your rights

Depending on the circumstances, you may have the right to:

Ask for access to your personal information.
Request correction of inaccurate information.
Request deletion of information.
Restrict particular processing.
Object to processing based on legitimate interests.
Receive certain information in a portable format.
Withdraw consent.
Complain about how we have used your information.

Some rights may be limited where an applicable legal exemption applies, including where necessary to protect journalism, freedom of expression, confidential sources, legal proceedings or the rights of other people.

We will explain our position where we cannot fully comply with a request.

12. How to exercise your rights

Email:

[contact@proofcasebook.com]

Include:

Your name.
Details of your request.
Relevant article or page links.
Information that will help us locate the relevant records.

We may request reasonable proof of identity before disclosing personal information.

13. Data-protection complaints

You may make a complaint by emailing:

[contact@proofcasebook.com]

Use the subject line:

Data Protection Complaint

We will:

Provide a clear way for you to submit the complaint.
Acknowledge the complaint within 30 days.
Take appropriate steps to investigate it without undue delay.
Keep you reasonably informed.
Tell you the outcome.

You may also raise a concern with the UK Information Commissioner’s Office. We would appreciate an opportunity to address your concern first, but you are not required to contact us before approaching the regulator.

14. Security

We use reasonable technical and organisational measures to protect personal information.

However, no internet transmission or storage system can be guaranteed to be completely secure. You should avoid submitting unnecessary sensitive information through ordinary email or contact forms.

15. Children

Proof Casebook is not designed as a service for children under 13, and we do not knowingly invite children to submit personal information.

Our editorial content may occasionally concern children or young people. We will consider applicable anonymity rules, reporting restrictions, privacy, safeguarding and the potential for harm before publication.

16. External websites

Our website may link to external websites that have their own privacy practices.

We are not responsible for how external websites collect or use personal information. Review their policies before submitting information.

17. Changes to this policy

We may update this Privacy Policy when our services, technologies or legal obligations change.

The latest version will appear on this page with a revised “Last updated” date.